Apart from the obvious ‘recycle the paper’ and ‘set the printer to a “draft” setting’ there are many things you can do to reduce waste, increase productivity and make your office a generally more pleasant space to occupy. Considering you probably spend more time there than anywhere else, it’s worth thinking about your impact on the environment when you’re at work.
Surprisingly, many people who reduce, reuse and recycle at home fail to do so at work. Whether it’s lack of provisions, lack of time to think about it (let alone do it) or just lack of enthusiasm: here are a few tips to create a an eco office.
1. Take responsibility. Yes you. Even if you fall into that unfortunate category of people that hate their employer, or at the very least dislike them; in failing to be green at work the only person you are hurting is actually not your employer, or just you, it’s all of us. Taking responsibility in work doesn’t make your employer better; it makes you better.
2. Think. Do you really need to print out that copy of yet another 100 page document? Will it just go in the bin when you are finished. Cutting down on printing in the office saves energy.
3. Anyone for a cuppa? Don’t just boil the kettle and make yourself a cup of tea. If you fill the kettle, use all the water and make everyone a hot drink. Ok so it’s an obvious one, but not only will it save energy but you’ll be a bit more popular too. Also for every hot drink you consume, drink the same volume of water. This way you will quench your thirst (thus craving less tea and coffee) boost your alertness, fight off depression and flush out toxins from your system. Even if you down the cup of water at the sink before you make the tea, it’s worth doing. If you’re particularly stressed at work, try adding a few drops of Rescue Remedy (available from health food shops, supermarkets and pharmacies) to the water (not the tea) these natural plant extracts help to calm you down as well.
4. Switch it off. Monitors, lights, fridges, appliances. Most offices have a number of switches that should be flicked off when you leave the office for any length of time (breaks, lunch, overnight). Computers can be set to energy/power saving as well as to automatically turn off after a set amount of time and screens can be dimmed. All of these take a few seconds to sort out and help to reduce the amount of energy you use in an average day/week/year.
5. Re-use, re-use, re-use. Whether it’s paper clips or envelopes, or old files and folders use them again and again. Re-usable office supplies massively reduce the amount of waste we produce in work. This includes reusing a cup or mug rather than opting for disposable ones or take a glass/cup for water.
6. Use Fairtrade tea, coffee and sugar in your office. One small change to you can mean a livelihood to someone else.
7. Instead of drinking bottled water all day, take your own in a flask or reusable sports bottle. If it must be filtered by a filter jug for your own fridge and use that to fill up your bottle before leaving for work. If you must have a cold drink in the afternoon, freeze a bottle of water (make sure you leave plenty of room in the top of it for expansion) and take it into work in a bag. Leave it at room temperature and by the afternoon you will have chilled water to drink.
8. Take your own lunch and snacks to work. This is a bit of a pain if you’re not very organised but take saves a huge amount of waste and carbon emissions if you use local produce and reusable packaging. I’ve even heard of people making enough sandwiches for the week on a Sunday, freezing the lot and then just taking out a frozen one each morning so by lunch time you have a ready made chilled lunch. I’m guessing things like lettuce and cucumber (and other things with a high water content such as tomatoes) really won’t freeze too well. If you really can’t get into making your own then opt for lunch with less packaging. Sandwiches in cardboard packaging that can be recycled are much better than plastic ones.
9. Use an eco-friendly stapler that doesn’t use staples such as Ecotopia’s (stapless) Stapler or use paper clips and fasteners that can be reused.
10. Use eco-stationary, at Coethica we use recycled stationary from The Green Stationary Company not least because they are not prone to green washing, but produce decent supplies that are packaged in reclaimed materials. Generally when looking for recycled paper, go for post-consumer recycled waste, which prevents more crap going into landfill.
11. Try eco-printing. Use non-oil based ink on recycled paper. Coethica recommends Redwood who will give you a fantastic range of printing and publishing options all with the environment in mind. Even better is a piece of software called Preton that reduces toner by approximately 30% without any loss of quality – now being used by UK local Government and available globally.
12. Use a laptop rather than a desktop computer. They are more eco friendly than desktops because they use less materials, less energy and take up less space (let’s face it no one works well in a pile of clutter) and they have the added bonus that you can use them pretty much anywhere: so they’re a good reason to work on your boss for that ‘working from home’ option.
13. Work from home! Ok now there are some of us who see the working from home option as a chance to read 3 emails then spend the rest of the day on the couch, or bed or anywhere but working. The working from home option is not meant as a skive, but reduces carbon emissions if you drive to work everyday. Be careful not to fall into the trap of leaving the heating on all day and your laptop/computer turned on when you’re not using it because that counteracts the good you do from not travelling in the car. Working from home can be a lot more calming and sometimes just the change you need.
14. Sit by the window or find a way to improve the natural light in your office. Removing blinds, cupboards and signs that block the light and anything else that is between you and that window can have a huge benefit to your office. Not only does light react with our skin to produce vitamin D and feed our bodies with calcium, it can help to improve your mood, lower energy costs and make your office a better place to be. Now I’m not suggesting you demand a rebuild complete with skylights and conservatories, but just getting a bit more light in can have a huge effect. Face a window rather than having your back to it will prevent glare on your computer screen and you’ll get more light. If your office really is dark and depressing, get out of it during your breaks and lunch. Even a five minute stroll can help make you feel more positive.
15. Get some outdoors indoors Adding real plants to your office can help increase oxygen levels during daylight hours helping you feel more alert. They naturally remove carbon dioxide from the atmosphere thus improving the air quality and they can liven up even the dreariest of offices. Try plants that need minimal attention such as cacti or orchids. If you can get a cactus to flower, it is happy in its environment and gives that added bit of colour too. Beware, aside from not having the air-purifying benefits of real plants, fake plants are false economy as they are often made of plastic from non-renewable sources.
16. Switch your energy supplier to a green one. For webhosting and electricity (look for ‘clean energy’) it’s worth looking for a green alternative or ask your current supplier if they have a ‘green’ or ‘clean’ option. You’d be surprised what change you can bring about if you ask enough. Try looking at Good Energy’s and Ecotricity’s tariffs.
17. Get a bit handy or get someone in to fix those leaks, drafty windows, holes in the roof. All of those little jobs that you never get round to doing, or getting someone in to do can lose a lot of energy. It takes a lot more to heat a building with a drafty window or poor insulation and thus a lot more money too.
18. Don’t waste water getting a ‘dual flush’ button for the toilet can reduce a significant amount of water, as can using an organic hand gel such as Green People’s foaming organic hand sanitizer that can be used in place of water (but remember it is worth washing your hands with water every 6th time you wash them to ensure bacteria is kept at bay), filling a sink with water and washing all the cups at the end of the day rather than washing each one individually is a simple but effective way to cut down the amount of water you waste.
19. The spotlight is on you: Using an LED desk light is much more effective than turning on a whole room full lights and uses much less energy. Sitting by the window is still the best option as natural light has more benefits than artificial light but that extra help individual lights that can be angled are definitely more effective.
20. Switch to reusable batteries. It’s simple, a solar powered charger or a USB charger (your computer will most likely already be turned on so why not use it to recharge those batteries?) instead of buying disposable batteries (that often end up in landfil and are poisonous to wildlife, humans and can pollute water suppplies) can be switched for reusable ones. Often solar powered chargers come with a variety of jacks so that small appliances such as mobile phones can also be charged.
21. Face the music. No I’m talking about owning up to the boss about whatever it is your guilty conscience conjured up when you read that. Adding music to your office where possible can lift your mood, make your day go faster and actually improve the quality of your work. Obviously your choice of music is entirely up to you and if there are many people in your office should be agreed (and might even get you talking about non-work related things!). Use the diskdrive in your computer/laptop if it is already switched on rather than add an extra energy guzzling appliance or try a wind-up radio which has the added value of using a few calories up as well (depending on how vigorous your winding technique is).
22. Get out. Whether it’s during your lunch hour or your break, a quick walk outside can do wonders for your mood. Getting a bit of exercise, even if it’s just to stretch your legs will lift your mood and make you more productive. A change is as good as a rest and that’s never more true if you are sat in an office all day clenching your bum cheeks to try and prevent bum slump (you know, when you’ve been sat there for so long your derrier starts snoozing or even gets pins and needles). If you really can’t stand your job or your employer (and a brisk walk out of the office doesn’t cut it) then get out altogether. A job isn’t worth your health and stress causes a myriad of ailments we could all do without. Whilst a bit of stress is good, a lot of stress (particularly the kind associated with that lack of control feeling) isn’t going to get you that promotion or elusive bit of happiness you’re after. A job is a job so if it’s feeling more like an absolute chore with no end in sight, look around for something else that plays to your strengths and get out of there for good.
So there you go, just few tips to making your office (and subsequently your life) greener and happier. If you really don’ t want to save your employer money and it galls you to think of doing so then skive. Doing nothing when you should be working is one of the biggest drains on an employer and one of the hardest things to monitor. Particularly if you walk round with a pen in your hand. You look busy but we both know you won’t be. Oh and you didn’t hear that from me